Google Meet Note
Capture notes while maintaining focus and avoiding distractions
Project Overview
Challenge
During virtual meetings, participants often need to take notes to capture important information for future reference or to share with their teams. However, Google Meet currently lacks a built-in note-taking feature, leading users to rely on external applications. Additionally, note-taking can become more challenging when dealing with accents of speakers or poor internet connections, further complicating the process.
Opportunity
When a virtual meeting platform lacks a note-taking feature, users often utilize external programs for taking notes during meetings. This creates challenges in locating the notes in the future, which can be time-consuming and inefficient.
Solution
Implement a feature that enables users to take notes seamlessly during virtual meetings without causing interruptions.
During virtual meetings…
Take Personal notes,
Shared notes, or Both!
Use Click & Drag to
take notes from Caption!
Find your notes in the
Google Drive and Share!
I typically use Google Calendar to schedule Virtual Meetings and Zoom to host them. However, after losing access to the Zoom license, a switch was made to Google Meet, and it became clear that Google Meet lacks several essential features. Upon reviewing Zoom’s pricing, the cost was found to be unexpectedly high. This highlighted the potential for Google Meet to help companies reduce Cost while Enhancing the experience for Google Calendar users. Consequently, the case study was initiated, starting with user research to understand which virtual meeting platforms people prefer and the reasons behind their choices.
Problem - Note
The absence of an Note-Taking Feature in Google Meet necessitates the use of external tools for note-taking by users, which adversely impacts their experience both During and After the meeting.
Hypothesis - Note
An Integrated Note-Taking Feature will enhance Productivity and Collaboration for Google Meet users and improve the utilization of existing Google Extension Features.
Problem - Delivery
During virtual meetings, users frequently encounter difficulties in taking notes due to Challenges in Hearing or Comprehending the speaker's statements and presentation materials.
Hypothesis - Delivery
Implementing a Transcription Feature will improve users' comprehension and facilitate more efficient note-taking, reducing instances of Miscommunication and Time Consumption.
Interview & Competitor Analysis
Each interviewee takes Notes during virtual meetings using the program designated by their respective organizations or schools. However, the majority utilize Google Docs either for Note-Taking or Sharing and Saving their notes.
In addition, it was identified that users often struggle to keep Pace with the speaker due to difficulties in Hearing or Comprehension, which poses a significant obstacle to effective note-taking.
The Competitor Analysis highlighted that leading Virtual Meeting Programs and Note-Taking Programs in the industry already incorporate features enabling users to take notes and facilitate collaboration through sharing.
Feature Prioritization
To ensure the successful development of the product, it is essential to organize and integrate the established business objectives, technical requirements, and user research findings. Venn Diagram approach facilitated the creation of a well-defined set of features for the product.
Prioritizing these features based on their relevance and impact enables to make informed decisions that align with both the strategic Business Goals and the User Needs, ultimately enhancing the effectiveness of the product.
Utilizing the MoSCoW Matrix, methodically evaluated features to discern their essentiality, with a clear focus on prioritizing the delivery of significant value within the shortest feasible timeframe.
This strategic approach enabled us to streamline Decision Making, ensuring that Essential Features received prompt attention while aligning with Project Goals and resource constraints.
Screen Area Analysis
Primary Screen & Buttons
The Primary Screen is dedicated to showing the speaker or any shared content being presented during the meeting. It serves as the main visual focus for participants and provides an immersive experience in terms of the ongoing discussion or presentation. The Primary Buttons are specifically designed to facilitate active participation and engagement in the meeting. These buttons allow users to interact with key features.
Secondary Screen & Buttons
The Secondary Screen is designed to display a variety of supplementary content. It showcases a list of meeting participants, providing an overview of attendees, as well as any additional screens or content being featured, such as collaborative workspaces, document previews, or other presentations. The Secondary Buttons are intended to provide users with easy access to additional meeting information and tools.
The Prioritized Features are optimally positioned within the Secondary Areas, designed to grant users access to supplementary meeting information and tools, enhancing the overall meeting experience by providing supporting resources. The Secondary Screen and its associated buttons facilitate the management and interaction with these additional elements, ensuring a seamless and intuitive navigation experience. This approach enables users to efficiently access necessary tools and details without disrupting the primary content or presentation.
Low-Fidelity Wireframe
Low-Fidelity Wireframe, focused on establishing a clear and logically organized platform structure through experimentation with layouts and Information Architecture, provided clarity on the placement of essential elements for each screen and ensured alignment with project objectives and requirements while addressing the specific needs of the intended users.
The process began with the creation of a Site Map and User Flow for the existing Google Meet program to determine the optimal points of application for the new feature, Integrated Note-Taking
High-Fidelity Wireframe
Analyzed the Design System for Google Meet to comprehend the design language and establish consistency, leading to design supplementary Buttons and Icons that are harmonized with the existing ones.
Conclusively, the Design System was applied to the Low-Fidelity Wireframe, resulting in the generation of the High-Fidelity Wireframe.
Usability Test
The objective of the Usability Test was to systematically assess the ease of use of the product, analyze user navigation behavior, and acquire valuable insights into the overall user perception of the product
New Features
Caption, Click & Drag
Multi-Tab
Personal Note
Shared Note
Easy to Find,
Easy to Share!
Open a New Tab,
Find more Tools!
Project Conclusion
Overall
Google Meet - Note The embedded note-taking feature streamlines the process of capturing vital information during virtual meetings, eliminating the need to juggle multiple software applications and ensuring users remain focused. These notes are conveniently stored in the google drive for future reference and are easily retrievable, fostering seamless sharing with the team to enhance collaboration efforts.
The solution proves to be efficacious for both END-USERS and the BUSINESS.
End - User
Utilizing an embedded note-taking feature instead of external programs allow users to maintain focus by reducing distractions and ensuring seamless access to notes from previous meetings, thereby minimizing delays in retrieving essential information.
Business
The stimulation and convenience offered by the collaborative features lead organizations to choose Google Meet as their preferred method for virtual meetings. The introduction of this feature has resulted in a simultaneous increase in the usage of existing features.